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Workspaces

Workspaces are a new way to organize your locations and tag groups in TagSpaces. They allow you to separate different contexts—such as work, personal projects, or hobbies—into their own dedicated spaces, making it easier to stay focused and organized.

Why Use Workspaces?​

  • Keep projects separate – Switch between different areas of your life without mixing files or tags.
  • Better navigation – Only see the locations and tags relevant to the active workspace.
  • Flexible organization – Create as many workspaces as you need (e.g., Work, Personal, Research, Photography).
  • Focused search results – If you are in the context of a given workspace the global search functionality will give you only results from the locations assigned to the current workspace.

Managing Workspaces​

Creating a New workspace​

  1. Open the advanced settings tab and scroll down.

  2. Click on “Add workspace” to create a new workspace.

  1. In the opened dialog, you have to enter a short name for your workspace (e.g., WPG1, 🍭). The short name can be an abbreviation or an emoji and will be displayed after the name of the locations and tag group to which this workspace will be assigned.
  2. Enter a full name for your workspace (e.g., “Work Projects 1”).
  3. Click the Ok button to finish the creation.

Switching Between Workspaces​

  • Use the workspaces dropdown in the sidebar to switch between available workspaces.
  • When you switch, the UI updates to show only the locations and tag groups that belong to the selected workspace.

Editing or Deleting a Workspace​

  • Open the workspace settings dialog.
  • From here, you can rename, reassign, or delete a workspace.

Workspaces and Tag Groups​

  • Each workspace can have its own tag groups, keeping your tags organized by context.
  • For example:
    • In a Work workspace: #clientA, #invoice, #meeting.
    • In a Personal workspace: #travel, #recipes, #health.
  • Switching workspaces also switches which tag groups are visible.

Workspaces and Locations​

  • You can assign locations (folders or drives) to specific workspaces.
  • This ensures you’ll only see the relevant locations when working in a given workspace.

Tips & Best Practices​

  • Use workspaces to separate professional and personal content.
  • Create dedicated workspaces for large projects with their own tag structure.
  • If you handle sensitive data, a separate workspace can help keep it isolated.

Limitations​

  • Locations and tag groups can belong to only one workspace at a time.
  • Workspaces are stored locally—if you use multiple devices, you’ll need to configure them individually.